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BOARD
OF SELECTMEN MEETING
Philip Miller called the meeting to order at 5:38 pm. Approval of Minutes: Motion was made by Vincent Pacileo to approve the September 19, 2007 Regular Meeting Minutes. Norman Needleman seconded the motion and it was unanimously approved. Motion carried. Communications and Correspondence: Philip Miller shared with the Board a thank you from the Middle Cove Condo Association for the repair/replacement of the split rail fence and the retaining wall. Mr. Miller specifically thanked Patrick Gorman and Nick Kasmir for their efforts. Vincent Pacileo asked if Mr. Gorman and Mr. Kasmir received copies. The response was yes. INFORMATIONAL ITEMS: Philip Miller reported that he had attended court the day before in the Preserve matter as it relates to Riversound appealing the Old Saybrook Inland Wetlands Commission. All the briefs are filed and in the hands of the judge. We do not know what the timeframe will be for a decision. Public Comment: None. OLD BUSINESS: None. NEW BUSINESS: A. Waiver of Building Fees-Town Hall Renovations: Motion was made by Norman Needleman to waive the building fees for the Town Hall Renovations. Vincent Pacileo seconded the motion and it was unanimously approved. Motion carried. B. Waiver of Variance Fees-First Congregational Church: Motion was made by Norman Needleman to waive the variance permit fee in the amount of $40 and the zoning permit fee in the amount of $11 for the First Congregational Church for the replacement of the current sign with a larger one. Vincent Pacileo seconded the motion and it was unanimously approved. Motion carried. C. Engineering Work on Novelty Lane: Philip Miller reported that we are awaiting for a report from Bob Doane to address the public access point issue. Mr. Miller stated that there is an initial consensus with Harbor Management Commission and the property owner for remediation. Mr. Miller will keep the Board informed. D. Sinking Fund Request-Municipal Property Sinking Fund: Philip Miller reported that the Town Hall Renovations for the second floor meeting spaces and Tax Collector and Assessor's Offices are moving along nicely. The 2007-2008 budget provides for the majority of the construction cost, however, there are additional costs such as furniture, air conditioning system and other items. The Municipal Property Sinking Fund has a balance available of $29,484.29 that can be used toward this project. There was discussion that we needed solid quotations for the furniture and other anticipated costs, which were not completely available at the meeting. The Board was assured that all documentation will be in place and provided to them as soon as possible and most definitely prior to the Town Meeting. Motion was made by Norman Needleman to recommend to the Board of Finance an appropriation from the Municipal Property Sinking Fund in the amount of $29,484.49 for the Town Hall Renovations with the understanding that complete documentation will be available. Vincent Pacileo seconded the motion and it was unanimously approved. Motion carried. E. Traffic Authority: Motion was made by Vincent Pacileo to enter Traffic Authority. Norman Needleman seconded the motion and it was unanimously approved. Motion carried. Philip Miller reported that he had received a letter from Lily Socci with regard to the installation of a crosswalk on Main Street, Centerbrook to the Trinity Lutheran Church. There was discussion that this is a State road and would require State approval. Mr. Miller will ask the police to review the situation. The Board would like the "bricked" crosswalk at the Essex Library "blacked out". The Lynn Road matter is scheduled for the November 8, 2007 meeting. Motion was made by Norman Needleman to exit Traffic Authority. Vincent Pacileo seconded the motion and it was unanimously approved. Motion carried. F. Clerical Assistance Request: Philip Miller and Treasurer Robert Dixon reviewed with the Board the increased requirements in both the Selectmen's and Treasurer's Offices with regard to internally generated improvements and controls as well as externally imposed and mandated regulations, duties and responsibilities. The 2007-2008 fiscal year budget recognized the continued increase in responsibilities of the Assistant to the Treasurer and the Assistant to the Board of Selectmen and as such their position classifications were changed from non-exempt hourly to exempt salaried. The position titles were also changed to Deputy Treasurer/Accounting Manager and Administrative Manager. Mr. Dixon indicated that both positions have taken on increased management responsibilities, but have not relinquished clerical duties. Both positions have historically worked an average of 40 to 45 hours per week and since the reclassification neither individual has reduced their average hours. Mr. Dixon stated that in the Treasurer's Office the need for a part time individual to perform the accounts payable function is necessary at approximately 10 hours per week and in the Selectmen's office there is a need for someone to do social services, reception type works as well as clerical support for the Director of Public Works and the Administrative Manager at approximately 25 hours per week. The anticipated additional cost for the two positions for the remainder of this fiscal year is approximately $16,772. Mr. Dixon stated that we anticipate savings in the Health Insurance budget of approximately $30,000 as a result of reduced premiums and other opportunities. Mr. Dixon further stated that there is anticipated fringes for one of the positions in the amount of $2,995 the total transfer request is $7,625 to the Board of Selectmen and $7,375 to the Treasurer's Office. Motion was made by Norman Needleman to recommend to the Board of Finance transfers from the Fringe Benefits budget (10494-501450) to Board of Selectmen-Part-Time Payroll (10400-501150) in the amount of $7,625 and Treasurer's Office-Full-Time Payroll (10405-50100) in the amount of $7,375. Vincent Pacileo seconded the motion and it was unanimously approved. Motion carried. G. Banner Requests: Motion
was made by Vincent Pacileo to approve the following banner request: SELECTMEN GENERAL DISCUSSION: Philip Miller reported that Public Works opening had been posted and that the posting closed Friday, October 26th. Mr. Miller will keep the Board informed. Motion was made by Vincent Pacileo to adjourn at 6:55 pm. Norman Needleman seconded the motion and it was unanimously approved. Motion carried. Respectfully submitted, Cindy
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